Personal & Executive Coordination Assistant

Position Title: Personal & Executive Coordination Assistant
Reporting To: Surbhi Saxena Madhwani (Chairperson – Monkey Ads & Studios)
Location: Surat (Office-based, occasional home coordination)
Experience: 1-2 years

Role Objective:
To support the Chairperson by managing daily coordination, scheduling, reminders, documentation, and follow-ups so she can focus on strategic decision-making.

This is a high-trust, high-discipline role.

Key Responsibilities:
A. Calendar & Scheduling:

• Manage daily calendar in Google Calendar
• Schedule meetings with buffer time
• Avoid conflicts and overlaps
• Send reminders before meetings
• Confirm meetings 1 day prior

B. Follow-Up & Coordination

• Maintain follow-up tracker
• Remind internal teams about pending items
• Track payment deadlines
• Vendor coordination (home & office)
• Travel booking (flight/train/hotel)

C. Documentation & Organization

• Organize Google Drive folders
• Maintain file naming system
• Keep a record of agreements, bills, and contracts
• Maintain personal & business reminder sheet

D. Personal & Family Coordination

• School communication coordination (Kapeesh)
• Doctor appointments scheduling
• Utility payment reminders
• Festival & birthday reminder tracking

E. Online and offline Purchase & Procurement Management
The assistant will be responsible for:
Research & Comparison

• Compare products across platforms (Amazon, Flipkart, Myntra, FirstCry etc.)
• Shortlist 2–3 best options
• Share comparison summary before purchase (if above ₹3,000)

Order Execution

• Place online orders after approval
• Ensure correct billing & delivery address
• Track shipments
• Follow up on delayed deliveries

Returns & Refund Handling

• Manage return requests
• Ensure refund credited
• Maintain refund tracker

Budget Discipline

• Maintain a monthly purchase log
• Categorize:
• Home
• Kapeesh
• Personal
• Office

Subscription & Essentials Tracking

• Monitor recurring purchases
• Avoid duplicate orders
• Ensure essentials never run out

Mandatory Requirement

• Absolute confidentiality
• No gossiping
• No internal politics
• Must sign NDA

Skills Required

• Good communication (English + Hindi)
• Organized & disciplined
• Comfortable with Excel & Google tools
• Strong follow-up habit
• Calm personality
• Detail-oriented

if you think you are the perfect fit for the role:
apply : hr@monkeyads.in
lets talk : 9016475421