Position Title: Personal & Executive Coordination Assistant
Reporting To: Surbhi Saxena Madhwani (Chairperson – Monkey Ads & Studios)
Location: Surat (Office-based, occasional home coordination)
Experience: 1-2 years

Role Objective:
To support the Chairperson by managing daily coordination, scheduling, reminders, documentation, and follow-ups so she can focus on strategic decision-making.

This is a high-trust, high-discipline role.

Key Responsibilities:
A. Calendar & Scheduling:

Manage daily calendar in Google Calendar
Schedule meetings with buffer time
Avoid conflicts and overlaps
Send reminders before meetings
Confirm meetings 1 day prior

B. Follow-Up & Coordination

Maintain follow-up tracker
Remind internal teams about pending items
Track payment deadlines
Vendor coordination (home & office)
Travel booking (flight/train/hotel)

C. Documentation & Organization

Organize Google Drive folders
Maintain file naming system
Keep a record of agreements, bills, and contracts
Maintain personal & business reminder sheet

D. Personal & Family Coordination

School communication coordination (Kapeesh)
Doctor appointments scheduling
Utility payment reminders
Festival & birthday reminder tracking

E. Online and offline Purchase & Procurement Management
The assistant will be responsible for:
Research & Comparison

Compare products across platforms (Amazon, Flipkart, Myntra, FirstCry etc.)
Shortlist 2–3 best options
Share comparison summary before purchase (if above ₹3,000)

Order Execution

Place online orders after approval
Ensure correct billing & delivery address
Track shipments
Follow up on delayed deliveries

Returns & Refund Handling

Manage return requests
Ensure refund credited
Maintain refund tracker

Budget Discipline

Maintain a monthly purchase log
Categorize:
Home
Kapeesh
Personal
Office

Subscription & Essentials Tracking

Monitor recurring purchases
Avoid duplicate orders
Ensure essentials never run out

Mandatory Requirement

Absolute confidentiality
No gossiping
No internal politics
Must sign NDA

Skills Required

Good communication (English + Hindi)
Organized & disciplined
Comfortable with Excel & Google tools
Strong follow-up habit
Calm personality
Detail-oriented

if you think you are the perfect fit for the role:
apply : hr@monkeyads.in
lets talk : 9016475421